Privacy policy

Who we are

Graybook Ventures ([legal entity name]), 40 Wall Street, New York, NY 10005, is the venture capital arm of the Graybook group (“Graybook Ventures”, “we”, “us”). This policy covers ventures.graybook.co, our pitch form, the limited partner (“LP”) login and the emails we exchange with you. It does not cover the websites of the other Graybook companies, which have their own policies.

Information we collect

• When you pitch us: your name, email address, company, website, the stage you are at, whether you use Graybook, how much you are raising, what you write in the form and any files you attach, such as a deck or one-pager.
• When you sign in as a limited partner: your email address, the one-time codes we send you, and the date, time and IP address of each sign-in.
• When you email us: your name, email address and whatever you choose to include.
• When you visit the site: our web server logs your IP address, browser type, the pages you request and the time of each request.

We don’t ask for and don’t want sensitive information such as government ID numbers, health information or bank details through this site. LP banking and tax details are handled under the fund’s own documents, not through this website.

Pitch materials

Pitch materials are read by the Graybook Ventures investment team. We don’t share them with Graybook Proprietary Trading, Graybook Technologies, Graybook Holdings or anyone outside Graybook Ventures without your permission, except the service providers listed below and where the law requires it. If we would like to introduce you to another Graybook company or a co-investor, we will ask you first.

We review many companies, some of which may be similar to yours, and we don’t sign confidentiality agreements at the first stage. Please don’t send trade secrets or anything you could not share with an investor you have not yet met. Our terms of service say more about submissions.

How we use it

• To review your pitch, reply to you and, if we go further, carry out diligence.
• To verify limited partners, send sign-in codes and keep the LP portal secure.
• To answer your emails and keep a record of our conversations.
• To run, secure and fix the website, and to prevent abuse.
• To meet our legal, regulatory, tax and record-keeping obligations.

We don’t sell or rent personal information, we don’t share it for cross-context behavioral advertising, and we don’t use it to make automated decisions about you.

Who we share it with

• Service providers who host the site, store files, and send and receive email for us, under contracts that limit their use of your information to providing their service.
• Our professional advisers, such as lawyers, auditors and fund administrators, where they need it to advise or serve us.
• Co-investors or other Graybook companies, only with your permission.
• Authorities, where the law, a court order or a regulator requires it, or to protect our rights or someone’s safety.
• A successor, if Graybook Ventures or its business is reorganized or transferred, under the same protections.

Cookies and analytics

This site does not set cookies and does not use analytics, advertising or tracking tools. Our fonts, images and video are served from our own servers, so visiting the site does not send your information to third parties. If we ever add analytics or cookies, we will update this policy first and ask for consent where the law requires it.

How long we keep it

• Pitches we don’t pursue: up to [24 months] from your last contact with us, so we can follow your progress, then deleted. You can ask us to delete them sooner.
• Companies we invest in and limited partners: for as long as the relationship lasts and afterwards for as long as the law or the fund’s documents require.
• Server and sign-in logs: up to 12 months, unless needed to investigate a security issue.

Your rights

Depending on where you live, including California and other US states with privacy laws, and the UK or the European Economic Area, you may have the right to know what information we hold about you, to get a copy, to correct it, to delete it, to object to or restrict some uses of it, and to withdraw any consent you gave. We will not treat you differently for using these rights.

Email ventures@graybook.co with your request. We may need to confirm your identity, and we will reply within 30 days (45 where state law allows). You may use an authorized agent, and if you are not satisfied you can complain to your local data protection authority.

Security

We use encryption in transit (HTTPS) for the site and the LP login, one-time sign-in codes instead of passwords, access limited to the people who need it, and monitoring of our systems. No system is perfectly secure; if we learn of a breach that affects your information, we will tell you as the law requires.

Where it is stored

We are based in the United States and store information here. If you contact us from another country, your information will be transferred to and processed in the United States, with the safeguards the law requires.

Children

This site is for founders, investors and professionals. It is not directed at anyone under 18, and we don’t knowingly collect information from children.

Changes

We may update this policy. The date at the top shows when it last changed; if a change is significant, we will say so on this page before it takes effect.

Contact

Graybook Ventures, 40 Wall Street, New York, NY 10005 · ventures@graybook.co